Common Mistakes to Avoid When Planning a Board Meeting Agenda

A well-planned board meeting agenda is key to productive discussions that are informed and efficient in decision-making as well as management within your company. Many organizations fall into traps that hinder meeting productivity and effectiveness. Here are the most frequent mistakes to avoid

Not Giving Enough Time

Attempting to cover too many topics can result in rushed discussions, limited time for each issue and overall poor productivity. To prevent this from happening, make an adequate number of high-priority items relevant to the purpose of the meeting. Prioritize topics based on their importance, urgency, and logical order. Also, be sure to include a section for “new business” or other unscheduled discussion. This allows board members to discuss any other issues or concerns to be considered.

The failure to integrate diverse perspectives

Inevitably, certain board members will possess different opinions and perspectives that are beneficial to the company. It is not a good idea to ignore these contributions, as it can lead to wasted opportunities and poor decision-making. Promoting an inclusive and welcoming environment that values and incorporates different perspectives, will ensure the best results for your organization.

Inaction on Board Meeting Resolutions

Insufficient follow-up can undermine the accountability of board members and reduces their trust. Set deadlines and responsibilities for each action item, then regularly evaluate progress and make improvements. Also make it a habit to get feedback after each home board meeting about the clarity of agenda items, the adequacy of time allocations and overall meeting flow. This will aid in improving the efficiency and effectiveness of your meetings.