A workflow management system can be utilized to manage business processes from beginning to finish. It includes automation of business processes, visibility into task statuses as well as support tools to assist employees in the process. When used properly the workflow system can improve the quality and speed of work, improve productivity, and create accountability.
A workflow software allows you to assign tasks to various people according to their due dates, track their progress towards completion and send emails to make sure everyone is aware of the tasks they are assigned. It also helps reduce the possibility of miscommunications through allowing teams and individuals to exchange feedback regarding ongoing processes. It gives you a clear view of the useful link status of requests, bottlenecks, and helps to eliminate redundant work by helping managers determine areas that could be made simpler.
The best workflow tool should provide different visualisation options for each stage of the process. It must also be able to automate repetitive tasks and provide comprehensive analysis of performance metrics for the entire workflow. It should also permit users to re-assign tasks to new individuals as well as inform them of their responsibilities, and inform them about upcoming deadlines. It should also be compatible with various workflow patterns such as sequential loop, conditional, parallel and loop, allowing you to choose the one that’s most effective for your business.
In addition, a good workflow software must be cloud-based to permit easy integration with other applications and also to offer enhanced security and access control. It should also be mobile-friendly since employees who travel frequently lose connectivity and are not able to use their current workflow software.